Sunday, March 16, 2025
PERG Newsletter: March 2025
Friday, March 14, 2025
RENTAL GUARD Aids Burbank Police, Insurance Companies Take Note
Ryan Levon Roman was already on probation for previous thefts within Los Angeles County and was out of compliance with his terms of probation as of August 2024. On February 28, 2025, the Los Angeles County District Attorney’s Office filed one count of Grand Theft, a felony, against Roman. This, combined with the numerous theft victims who have come forward since his arrest by Burbank police, means that Ryan Roman may finally face some serious jail time.
The news spread quickly among the PERG rental community, all of whom know his name. Over the past two years rental companies and private equipment owners have generated eighteen theft reports and Questionable Customer alerts with Roman’s name in them in RENTAL GUARD. When the Burbank police put the word out that they were looking for other companies with similar cases against Roman, PERG responded with the data we’ve collected. Captain Mark Stohl was one of the police officers who attended the PERG Town Hall several years ago, in which PERG invited representatives from the LA police jurisdictions, insurance companies, and rental companies for a meeting at ARRI‘s old location on Burbank Blvd. In that meeting, police were briefed on the epidemic of theft faced by the motion picture/television industry. Since then, law enforcement has used RENTAL GUARD as a resource. Stohl was able to add eighteen police reports to those being collected by Detective Elena Arias, who is handling Roman’s case.
Roman has somehow escaped justice for a remarkably long time. It is worth noting, that law enforcement located the equipment that led to his recent arrest Roman thanks to a well-hidden Air Tag. Long-time observers of Roman’s prolific efforts have speculated that he has an overseas contact to whom he ships the stolen gear. However, it now appears his operation is far less sophisticated than that. Police believe he worked alone and that, when he stole equipment, he pawned it within the hour. They have recovered numerous pawn shop slips of serialized items that are suspected of being stolen from additional victims. They are asking for anyone with any information to please contact them (see flyer below for contact information).
The events surrounding Roman’s arrest have highlighted the value of RENTAL GUARD, a free industry resource that turns ten years old this year. This comes just as PERG is developing version 3.0 of RENTAL GUARD and working to persuade insurance underwriters that a contribution to RENTAL GUARD is a worth-while investment. RENTAL GUARD’s sole sponsor is currently Hiscox insurance. PERG relies on the big insurance underwriters to defray the costs of maintaining the platform. The current events have served as a powerful reminder.
PERG thanks RENTAL GUARD sponsor
Thieves Impersonating Legitimate Production Companies
PERG has verified that Steve is in fact the owner of the Wild Light Films website, and after speaking with him about the problem, Steve added the tag below to his website.
- Consider it a RED FLAG if the website does not provide contact information that matches the “client’s” information.
- Be aware of the wedding photography MO.
- Check email addresses and phone numbers for EXACT matches. Each of these recent thefts used email addresses similar to but not exactly like that on the company website.
- Have the potential client email you directly from the posted website/email address and or phone number. Or have the potential client direct message the rental house from the actual social media outlet (i.e. Instagram). Always contact the actual company some way, before proceeding.
- If the email is the company name with extra letters EX: John Pictures - johnpicturesllc@gmail.com, email johnpictures@gmail.com separately to verify their requested rental
- Non-rental company references or rental references that only operate on peer-to-peer marketplaces.
- Short term insurance policy or a long-term policy that starts within days of the rental.
- No push back or haggling about the rental rate.
Who is Liable when Rental Companies and Other Equipment Owners Provide Equipment Under One Rental Agreement to the Same Production?
Rental equipment companies often misunderstand or give little thought to their legal exposure when placing third party owned equipment on their rental contract. Batteries are one example of equipment and an item that the crew often asks to be added to the camera equipment rental package provided by the rental house. Simply stated batteries pose a huge liability exposure, and the rental house should only rent batteries they own. All crew owned battery rentals should be done directly between the owner of the batteries and the production company and never placed on a rental house equipment rental agreement.
If a crew owned battery catches fire and burns a building to the ground or kills someone, that single occurrence could wipe out a rental business and yet the rental house earns no money from the rental, nor does the rental house have anything to do with the inspection or testing of the gear prior to the rental. Any entity involved in the chain of distribution of a defective product, including the manufacturer, distributor, and retailer can be held legally accountable for injuries caused by that defective product, even if they were not directly responsible for creating the defect. It is for this reason why several rental houses have recently adopted a policy of not to allowing crew members to include their batteries on the rental house terms and conditions agreement.
Rental companies should be careful that all items placed on its rental contract have been maintained, tested and are of a quality that meet the rental house standards. The standard AICP/PERG sample rental terms and conditions document contain representations and warranties that (1) the Equipment is free from known defects and is in good working order to the best of their knowledge at the inception of the rental; (2) Rental Company is responsible for routine repair and maintenance of the Equipment prior to rental; and (5) Rental Company has complied and will continue to comply with all applicable manufacturer’s specifications relating to the Equipment (AICP/PERG Sample Terms and Conditions). It should be equally true that the third-party owners of any equipment added to a rental house contract make similar representations and warranties to the rental house and that they maintain liability insurance should their gear be the proximate cause of injury or property damage to others.
PERG is planning a Coffee Break to discuss risk management techniques and transfer-of-risk approaches designed to help mitigate the exposure to rental houses for claims arising from defective products furnished by their party equipment owners? Scott Taylor (Taylor & Taylor Associates) and special guests will walk us through what happens when liability claims arise and how businesses can quickly find themselves involved in a lawsuit even though the product that cause injury or damage was not owned by the rental house. Additional topics to be discussed is the need for quality control procedures, testing of equipment and performing safety reviews, that users of rented equipment know how to use the gear, clear warnings labels on equipment, and the need for the maintenance of adequate liability insurance by every business in the distribution chain and by the ultimate user of the equipment.
This is a seminar that you will not want to miss. Watch for an invitation coming soon.
ESTA Begins Onboarding Rental Companies with Plaid Identify Verification System
Half a dozen PERG members are now in the process of getting set up with their company-branded Plaid dashboard and scheduling a staff training session to begin using it. Michael Koerner reports “Using the Plaid screening process helps us navigate the fraud and scams that rental houses like Koerner Camera are exposed to on a regular basis. It's a great value, all rental houses should use it.”
ESTA is thrilled to make Plaid Identity Verification Services available to our members. ESTA/PERG's demonstration and Q&A session is available on ESTA's YouTube Channel.
In this PERG Coffee Break, ESTA Executive Director, Erin Grabe, demonstrated Plaid explaining what is it, who uses it, what tools Plaid provides for fraud detection, what the dashboard looks like, and how your staff performs the verification process.
Find out more at: https://www.esta.org/PERG/Initiatives/plaid.html
For sign-up information email us at plaid@esta.org.
Until now, sophisticated automated identification verification services have been out of reach for many ESTA/PERG members. Plaid is one of the leading services trusted by over 8000 leading brands. ESTA is thrilled to make the service available and affordable to ESTA members by a special arrangement with Plaid that leverages our collective buying power as a trade association.
Level-up Your Fraud-Detection Powers
Plaid’s website slogan is, “More customers, minus the fraudsters.” Plaid uses a streamlined process that takes only a couple minutes and provides information that can tell you if a new "customer" is a risk. We are hopeful that access to Plaid will greatly enhance new-customer vetting procedures, save staff time, provide greater peace of mind, and help save companies from serious losses due to fraud. If you detect a bad actor, you can share that information via RENTAL GUARD and benefit the entire community.
What Does Plaid Do and How Does it Work?
The Plaid system confirms a customer’s identity information in less than three minutes, while simultaneously analyzing a wide range of risk signals. These include device and IP checks, email checks, phone checks, stolen and synthetic identity risk scoring, network risk checks, and behavioral analytics.
To verify a customer, your staff generates a link using your very own Plaid dashboard. They email or text the link to the customer. The client uses their mobile device to enter identifying information, a live photo, and a photo of their ID. Plaid checks the information and the ID against regulated data sources. Plaid also checks whether email and phone number are new, disposable, or associated with a data breach. It detects the use of VPN or Tor for time zone and geolocation mismatch. It looks for fabricated, manipulated, or stolen identity information. And it performs behavioral analysis on things like typing speed, accuracy, and method of data entry to identify behavior typically associated with risky individuals, fraud rings, or bots.
What do I Get and What does in Cost?
When members enroll, they are provided their own easy-to-use Plaid dashboard, co-branded with your company logo along and ESTA's logo. ESTA creates log-in credentials for as many of your employees as you wish so they each can create verification links and check results. You can customize your company's dashboard with the risk rules you want Plaid to use and set to your risk tolerance level to create a consistent go/no-go determination across your company.
You can send the verification link to the customer via your email client or, as an option, send the links via SMS via ESTA's SMS service provider.
Fixed Fees
Plaid Account $500/yr.
SMS link sending $5 per month, billed quarterly
Per Use Fees (billed quarterly)
U.S. IDs $5/verification
Canada and UK IDs $6/verification
IDs from all other countries $8/verification
In a recent RENTAL GUARD report, a Sony Burano was rented and not returned. The paperwork was flawless, the references checked out, the insurance was verified, and the credit card went through. The reason the rental appeared normal was that the person renting the equipment was using a good fake ID of a real person. A Plaid verification would have identified this fraud. The fraudsters would not even have been able to complete the verification. In fact, it is quite likely that when you tell fraudsters that they need to complete an ID verification, that they will never complete it and just disappear from your Friday afternoon.
Thieves have become better and better and personifying producers. Rental companies need more sophisticated tools to root them out. We are very hopeful that Plaid will give them that boost!
PERG’s Bringing the Community Together at NAB
Come see your friends and colleagues
at PERG's General Membership Meeting!
Wine, beer, beverages, and hors d'oeuvres
April 7, 2025, 4 - 6 pm • Cine Central Theater (North Hall, N1449)
- RENTAL GUARD's ten year anniversary
- Launch of Plaid Identity Verification
- Launch of PERG EWI year three (six grants available on April 7th)
- 2025 is all about community for PERG Members
Now is the time to plan your trip to NAB!
Use our exclusive code (NS015189) for a FREE Exhibits Pass and join us at the event redefining the future of media and entertainment.
Thanks to PERG Annual Sponsors
Applied Entertainment, ARRI (Booth N10390, ASTERA (Booth N2906), Panavision, and Taylor & Taylor
Thanks to PERG Event Sponsors
Fujifilm North America (Booth N1239), and Calzone Cases/Anvil
AICP/PERG Cinco De Mayo
AICP and PERG members are invited to a rollicking good time hosted at Versatile Studios! Once again, we are bringing together the cream of the commercial world and the cream of LA's rental companies for an evening of fun. Join us in saluting the beleaguered Los Angeles production community and toasting to a better 2025.
Tiger Auction Announcement
Tiger Group is excited to announce two incredible opportunities to acquire top-tier Pro AV gear. Our Online Auction on March 25-26 features $7.4M in Pro AV equipment from Industry Camera, a leading camera rental house, by consent of the secured creditor. Bidding opens on Tuesday, March 18, and closes over two days, with lots starting to close at 10:30am (PT) on both Tuesday and Wednesday, March 25-26. Inspection is available by appointment only on Monday, March 24, from 10:00am to 4:00pm (PT) in Burbank, CA. This auction includes high-quality digital cameras such as the Sony VENICE and ARRI Alexa Mini, along with lenses from Fujinon, Angénieux, Cooke, and Zeiss, plus a great selection of monitors, media cards, filters, power solutions, audio, grip, lighting, and livestream equipment. View the auction and register to bid here (2-Day Major AV Sale: Industry Camera Full Service Rental House: $7.4M in Pro AV Gear - Tiger Commercial & Industrial).
In addition to the auction, we are offering by order of Secured Creditor For Immediate Sale – Buy Now high caliber assets of The Camera Division featuring $1.0M in rental and production-ready Pro AV gear available for purchase in North Hollywood, CA. This sale includes high-end digital cameras such as the ARRI Alexa 35, RED DSMC2 GEMINI 5K, and Sony PXW-FX9, as well as premium lenses from AngĂ©nieux, ARRI, Cooke, Canon, Fujinon, Zeiss, and Hawk Rodenstock. Additional equipment includes camera support, Gecko-Cam projectors, ARRI geared heads, RED and SmallHD monitors, and more. Inspection and removal are by appointment only. View available items and buy now here (Your Backstage Pass to $1.0M in High Quality Rental and Production Ready PRO AV Gear - Tiger Commercial & Industrial).
For more information, contact Jonathan Holiday at jholiday@tigergroup.com or (805) 367-3893. For auction inquiries, email auctions@tigergroup.com or call (805) 497-4999. Don’t miss these opportunities to acquire high-quality Pro AV gear from industry-leading brands!
EWI’s Third Year of Rental Company Grants – Enrollment is Open!
PERG is excited to announce the third year of grants to rental companies as part of PERG’s Equitable Workforce Initiative (EWI), sponsored by Netflix. If your rental company is hiring, consider hiring an EWI applicant and giving them a great start in the rental industry. Six grants will become available to qualifying rental companies starting after the announcement at NAB. Download the EWI Guidelines for Rental Companies to learn more about the training commitment. Apply here.
EWI Coffee Break -- Portable Power and the Job of the Rigging Crew
Jim Mitchell, and Harry Box offer a primer on portable power distribution systems. Learn more about the roles of the best boy, rigging crew, and the rental company in making everything run smoothly for the shooting crew. Jim and Harry will begin with a primer on portable power distribution system and then broaden the discussion to real-world challenges for electrical rigging.
Wednesday, March 26, 2025.
10 am PT, 11 am Mountain, 12 pm Central, 1 pm Eastern.
EWI Coffee Breaks are an opportunity for rental staff to get insights into areas where they may not yet have had much exposure. This session is appropriate for beginners as well as old hands.
Jim Mitchell’s credits as Assistant Chief Lighting Technician (Best Boy) include Ted, American Hustle, The Equalizer, and recently Season 2 of Walking Dead: Dead City. He also works frequently as a Rigging Best Boy (Little Women, Don’t Look Up, Spirited, Madame Web). Originally from Pittsburgh, film school at BU brought him to Boston where he has been a member of Local 481 for 29 years.
Harry Box is the author of the Set Lighting Technicians Handbook. First published in 1993 and now in its 5th Edition, the book has served as a training manual and reference for lighting technicians for 32 years. Before becoming a lighting technician in LA, Harry started his career building cables and fixing equipment in to back of a Chicago rental house. He became a gaffer in Los Angeles and later a camera operator. For 12 years Harry has been the manager of PERG. He also develops training courses for the Safety Passport training program in southern California. He and his family now live in Massachusetts.
PERG Coffee Breaks on YouTube
PERG recently posted two new PERG Coffee Breaks. Look for the PERG Coffee Break playlists on the ESTA YouTube channel.
Plaid Identity Verification - a new ESTA member benefit
Taking an Innovative Approach to Portable Battery Power with Joule Case























